This system handles all financial accounting operations and offers a very wide range of capabilities. It produces general, subsidiary and detailed trial balances, general and subsidiary ledgers and the journal book, cost centres, reconciliation reports, financial statements, monthly vouchers and account turnover reports. It connects automatically to every other system that produces financial transactions, so those systems can post their vouchers into accounting without re-typing. Opening, closing and profit & loss vouchers can be produced, and vouchers can be approved in bulk, re-sorted and reported on in custom formats.

Accounting features

Manual and automatic voucher entry; three voucher states (draft, temporary and final); a full audit trail of voucher changes; a chart of accounts on several levels (group, subsidiary and detail 1, 2 and 3); an unlimited number of account types (asset, liability, capital and so on); warnings when an entry conflicts with the nature of the account; default voucher descriptions; opening, closing and profit & loss vouchers; reversing vouchers; copying lines from one voucher into another; searching vouchers by description, date, serial number, voucher number and debit/credit amount; user-defined combined searches; bulk approval of vouchers; re-sorting of voucher serial numbers; final posting up to any chosen date; access to vouchers while a report is being produced; four- and eight-column trial balances for every account; an eight-column trial balance with the opening voucher separated; tree-shaped four- and eight-column balances; account analysis; working with several fiscal years at the same time; bulk correction of account codes within a date range; scanning and attaching documents for digital archiving; reporting on every word and field stored in the system; reports based on account turnover details; copying all or part of a voucher into another voucher; copying prior-year vouchers into the current year; issuing several opening or closing vouchers with different numbers; changing the background colour, font and wallpaper of the software; importing the chart of accounts and voucher details from Excel and exporting every report to Excel.

The payroll system talks to the common time-attendance and clocking applications and is fully integrated with the Tandis personnel and financial accounting systems in order to calculate salaries and benefits. Using it increases speed and accuracy, produces regular reports and removes a great deal of paperwork. In short, it reads basic salary and benefit data from the personnel system and the latest employment decree, combines that with the monthly attendance figures, calculates each employee’s monthly pay and — once the calculation is confirmed — automatically posts the payroll voucher into financial accounting. Built on a SQL database with a dynamic, highly flexible design, it supports the many different monthly payroll calculation methods used by organisations, government offices, factories and private institutions, and can run either standalone or as part of the integrated Tandis suite.

Payroll features

Integration with the personnel and accounting systems; fully parametric master data for salaries, benefits, additions, deductions, insurance, attendance and loans; unlimited recalculation and reprocessing; access to salary and benefit data across months and years; back-pay calculation; deductions and loan instalments inside the monthly run; payment reports as lists and payslips; cost lists, tax lists and new-year bonus lists; cumulative payment reports; social-security and tax payment lists; advances; social-security and tax export files; attendance and payment cards by employee and by cost centre; user-designed reports based on payroll and personnel parameters; bonus advance vouchers and severance-pay provisions.

One of the main concerns of any management team is to organise the sales process and help it grow. Knowing what is in stock and ready to sell, defining services, monitoring customer statements and producing lists of product sales, service sales, product baskets, purchases, customer orders and cancelled documents are among the most valuable capabilities managers gain from the Tandis sales system.

Key sales features

Complete customer records; a credit limit per customer; different price lists for wholesale, dealers and so on, with full control; contracts based on different pricing schemes; turning a contract or order into a sales invoice at the agreed price; pro-forma invoices with conditional lines; a link between the sales invoice and the warehouse issue note; return invoices; shipping details; monitoring customer debt; automatic posting of the sales voucher into financial accounting; comparative sales charts by value and by quantity; extensive validation during data entry to reduce user error; direct links to inventory, accounting and after-sales service; elimination of manual re-entry between systems; product list reports; comprehensive sales reports by product group and by domestic or export sales group; periodic (monthly and quarterly) reports for the tax authority; customer status reports; control reports between sales and warehouse issue notes; sales percentage by customer; user activity reports inside the sales system; changing the background colour, font and wallpaper; very fine-grained access control per user; sales reports by geographical region, province and city; and export of every report to Excel.

The warehouse system is especially important for controlling goods in manufacturing and preventive-maintenance environments and is one of the key support units of production. It covers every item produced by, delivered to or issued from the company. Warehouse and inventory control is one of the most sensitive systems in factories and offices: it gives continuous, easy access to stock levels in the light of current inventory, purchase requests and goods ready for delivery, and makes it possible to apply the necessary controls — order and purchase quantities per item, whether an item is a fixed asset or a consumable, how long an item may stay in the warehouse and so on. Every parameter needed by warehousing, accounting, purchasing and preventive maintenance is provided, and the system can be deployed either paperless or in batch mode.

Warehouse features

Item registration with every required parameter (item group, technical number, shelf and rack, order point, minimum and maximum stock, full Persian and English description and so on); the same item held in several warehouses; mechanisms for generating item codes; transfers between two warehouses; classification of receipt and issue documents with reports on that classification; complete separation of the quantity and value sides of the warehouse in terms of access and posting; stocktaking periods with count sheets and stocktaking variance reports; quantity and aggregate reports on item data; statistical and graphical reports on system documents; quantity documents across several years; a wide range of quantity and value reports, item turnover reports, quantity and value cardex and dozens of other warehouse reports; user access control and a log of user activity.

Goods receipt entry and review, goods issue entry and review, stocktaking periods with their accounting vouchers, automatic recording of purchases without paperwork, returns to the warehouse, warehouse requisitions and more.

Further features: use alongside the other systems or standalone; user-defined warehouse coding; grouping of the different types of receipt and issue; a wide choice of optional reports; inventory adjustment vouchers; automatic issue notes generated from sales invoices; surplus and shortage vouchers from stocktaking; year-end procedures that finalise all receipts and issues and prevent further editing; carrying balances into the next year; links to the sales, purchasing and production systems; reports for a single warehouse or all warehouses; reports split by receipt and issue type; slow-moving and fast-moving item reports; reports by cost centre and by the items consumed in each centre, both summarised and in detail; reports by the subsidiary account used for consumption; periodic purchase reports for the tax authority; importing item coding and purchase receipts from Excel; and export of every report to Excel.

The receipts and payments (treasury) system records every payment request from the moment it is raised to the moment it is paid, broken down by management unit and cost centre, together with all incoming funds — so the company’s cash position and financial commitments stay under control. A wide range of reports on receipts and payments over any period can be produced, which makes cash control easy at any moment. Every department can raise its own payment request, hand it to the finance unit and follow it through to payment, while the finance unit can prepare requests and payments for the different units; documents flow automatically between units.

Treasury features

Following a payment request through the system and seeing its status at any moment; easy entry of receipt and payment documents; two-way tracking between requests and the amounts paid or received; reports on requests over any period and by subject, requesting unit, requesting person and amount; reports on all types of payment and receipt, cheques ready to be issued and cheques that have fallen due; detailed cash receipt and payment reports; recording, keeping and displaying every company bank account; instant balances for bank, cash desk and petty cash; definition of cheque types, cheque printing and cheque layout design; and export of every report to Excel.